Billing when Multi-currency is enabled

• Approve & Post
• Un-Post
• Items to Invoice
• Invoice History
• Invoice Preview
• Published Invoice
• Labor Adjustment Search
• Invoice and Quote Templates
• Notification Templates and Invoicing

Price data (but not cost data) is stored in two currencies:

• The customer currency of the organization being billed. This is the amount that will actually be invoiced.
• The internal currency. This amount will be used for revenue tracking and reporting.

The following fields on the Approve & Post, Labor Adjustments, Un-Post, Items to Invoice and Invoice History pages are displayed in the customer currency:

• Amount, Amount Billed, Billed Amount
• Billable Amount, Adjusted Billable Amount, Total Billable Amount before Adjustments
• Unit Discount, Line Discount
• Unit Price, Price, Extended Price, Period Price, Total Price
• Sub-total, Total, Grand Total, Grand Total Before Tax
• Tax, Tax Detail
• Rate
• Contract Balance fields

Since the expected revenue is based on the amount billed in the customer currency, the amount in the customer currency is the "real" number. In Approve & Post, this is the number that can be adjusted.

On the Approve & Post tabs, additional columns that display the amounts in the internal currency are made available through the column chooser:

• Amount (Internal)
• Billable Amount (Internal)
• Hourly Rate (Internal)
• Extended Price (Internal)

The Internal amounts are calculated from the customer currency amounts, and are read-only. They can optionally be updated when the exchange rate is updated, the customer currency price for an item is changed, or the Approve & Post page is loaded.

NOTE  Note that for revenue reporting, the internal currency values are used.

The Approve & Post and Invoicing/Items to Invoice pages both make the customer currency available as a filter. Only items for organizations that are associated with the selected currency are displayed.

All currency fields display a Currency indicator, so there is no guessing what currency you are dealing with. If you click the currency indicator, a Currency translation box displays the amount in the other currency using the current exchange rate.